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Executive Assistant, Prime Video Commerce and International Product
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About the position
Prime Video Commerce and International Product is seeking a driven, strategic, and highly proactive Executive Assistant to provide executive support to senior leadership. This role will focus on keeping two of the organization’s leaders organized, informed, and on task. High-level calendar management and scheduling will require extremely high standards and attention to detail, along with juggling multiple critical requests while proactively anticipating needs and driving improvements. High integrity, discretion with confidential information, and professionalism are essential. One of the leaders is located in London and the other is in Seattle.
Responsibilities
Manage complex calendars and scheduling to support teams in multiple locations
Arrange domestic and international travel including coordination for conferences
Manage expense report coordination and submission
Organize, execute and assist with team activities and mechanisms such as staff meetings, town halls, off-sites, etc.
Understand business priorities and proactively improve processes to create efficiency and scale for the leadership team
Track and help drive completion of key deliverables and follow up on pending items
Coordinate workspace planning in partnership with facilities and leadership, including space allocation, seating assignments, and office space reconfigurations
Build relationships with the leadership team, executive assistants and other business partners to support the organization
Act as a liaison for the leaders’ direct reports
Requirements
3+ years of professional or military experience
Experience with executive level calendar management
Experience with domestic or international travel coordination
Experience with Microsoft Office products and applications
Nice-to-haves
Experience with end-to-end project management
Experience in a fast-paced, high-tech company
Experience managing multiple calendars, or experience in senior level leadership support
Benefits
health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
